FAQs

How do I find out about new jobs?

You can register to join our 'Talent Pool'. The benefit of registering through our e-recruitment system is that you will be notified of new job vacancies with us as soon as they are advertised. You can set up tailored job alerts to suit your personal requirements to ensure you do not miss out on any appropriate vacancies.

NB this replaces our old RSS feed.

How can I apply for a vacancy?

On our vacancies page you will see all our current vacancies.

There are two ways to apply for a vacancy you can click on the option ‘Find my next job’ then select the vacancy you are interested in applying for and then select ‘view details’ or you can click on the link ‘Work for Inverness College UHI’ and then select the vacancy you are interested in and then click on ‘View details’ and then click the ‘Apply Now’ button.

Can I apply offline?

We prefer applications to be made online as it helps us to provide you and our internal customers with the best possible service.  However, if you find it difficult to apply online, please contact the Recruitment team on 01463 273210 to request a paper application. Please ensure you quote the name of the Job Vacancy and the Job Reference number.

What is the candidate portal?

The candidate portal is your view of our recruitment system that you will be directed to following your registration or when you log onto the e-recruitment system. On this page you can see which vacancies you have applied for and any messages you have been sent by Inverness College UHI.  You can also change and edit your personal details and sign up to or edit your vacancy alerts.

How often are new vacancies advertised?

New vacancies are advertised on an ongoing basis.  It is worth either visiting the site regularly to make sure that you do not miss out or alternatively, you can use the ‘Sign up’ facility to be notified of any new vacancy that matches your personal requirements.

If the closing date has already passed, can I still submit my application?

Applications will not be accepted after the closing date has passed.

How long will it take to process my application?

When you have applied for a vacancy you will be sent an acknowledgement email to your personal e-mail account and to your candidate portal within 24 hours of submission.  If you have not received your acknowledgement, firstly, log on to your candidate portal to ensure that you have submitted your application correctly. 

If your application status is sitting at ‘incomplete application then you have not submitted your application.  You will need to go back into the application and ensure that you have completed all sections of the application form and then select the submit button at the end of the process. 

If your application is sitting at ‘submitted application’ then your application has been received.

If you experience any technical difficulties then please contact the recruitment team on 01463 273210 to ensure they have received your application.

Once submitted, your application will then be screened along with other applications after the closing date.  Dependent on the number of applicants, shortlisting can take anywhere up to 2 weeks.  Once short-listing has been completed you will be notified if your application has progressed to the next stage or not, via our candidate portal and through your personal email account.

What information should I include on the application form?

A completed application form will assist the Recruiting Manager in short-listing for the vacancy. You will only be able to submit your application when all mandatory fields are completed, Mandatory fields are indicated by a red*on the main application form.

When completing your application you can easily see which sections have been completed.  If you look on the right hand side of the screen when you have completed the section it will show a purple √ if the section is showing a purple* then it indicates that section has not been completed.

We do not accept CVs so please do not attach as this will not be referred to.

The section ‘Supporting Application’ provides an opportunity for you to present your skills, experience, knowledge, qualifications and personal qualities, which are relevant to the Person Specification and Job Description.  You should respond to each item on the Person Specification, indicating how you meet or have the potential to meet the criteria.  Remember to :

• be specific about your relevant skills, knowledge, experience, qualifications and personal qualities
• explain how you have used them and with what results
• explain how you would use them for the post applied for
• use information about your current and/or previous employment and voluntary work, community or leisure interests to respond to the items on the Person Specification.

Where possible, give examples and be prepared to develop these during an interview.

Can I print off my application form to keep a copy for my own records?

When you have submitted your application at the top of the screen on the right hand side is the word 'Print'.

Can I apply for multiple jobs?

Once you have applied for one post on the system you can then use your previous stored application to apply for multiple roles (as long as the previous post you applied for was no longer than 6 months ago).

You must Login to the candidate portal and select the job vacancy that you wish to apply for.  The system will then load up your previous application form and you can work through each section that you previously submitted making any additional changes as you tab through each screen.  You will be asked again to confirm that you are able to work in the UK, if you need a work permit, if you are an internal or external candidate and where was the job advertised. You should also review your Supporting Statement and amend it to reflect the Job description and Person specification for the new post.  When you reach the end of the application process you will need to confirm again if you have complete the Declaration statements.  Then you submit your application.

What is my User ID and password?

Your email address will be your user ID and you will be asked to supply a password. It is important that you remember these details as they will be required to access your application form. Your password must contain at least 8 characters and contain at least 1 number.

I have forgotten my account password - what do I do?

On the login page click on the link that says “Forgotten your password?” You will be asked to submit your email address.  You will then be asked a security question and then prompted to reset your password.

How do I change my password?

When you sign into your account there is a drop down box where your name appears.  If you select this option you will be able to manage your account information ie Change your password, change your security question etc.

Do I have to prove my eligibility to work in the UK?

All employees, regardless of nationality, must complete a nationality check under UK immigration legislation, to prove their eligibility to work in the UK before commencing work at Inverness College UHI.

A Certificate of Sponsorship; and a visa may be required for non-EEA migrants who do not have entitlement to work in the UK.  Human Resources will provide information on immigration procedures for non-EEA migrants prior to starting.  No employee can commence work at Inverness College UHI until their eligibility to work in the UK has been verified.

Further information can be found on:

http://www.ukba.homeoffice.gov.uk/workingintheuk/

What is a Disability Confident Employer?

As part of the Inverness College UHI’s commitment to equal opportunities, we guarantee to interview any disabled applicant who fully meets the essential minimum criteria details on the person specification for the posts.

The Equality Act (2010) defines a disability as a physical or mental impairment which has a substantial and long term (i.e. lasted or likely to last for 12 months or more) adverse effect on a person’s ability to carry out normal day-to-day activities. Further guidance in relation to the meaning or disability is accessible on the Equality and Human Rights commission website: http://www.equalityhumanrights.com

If you wish to be considered under the Guaranteed Interview scheme you should ensure you complete the ‘Disability’ section of the application form and indicate ‘Yes’ you wish to be considered under the scheme.

To enable all applicants to fully participate in our selection process we will make reasonable adjustments.  If you wish to discuss your application needs, please contact the Recruitment team on 01463 273210.

Why does Inverness College ask for and monitor Equal Opportunities Data?

During the application process you will be asked to provide Equal Opportunities information for monitoring purposes.  Every statutory and non-statutory organisation which employees more than 150 employees has a duty to gather monitoring data on their staff.  Higher Education Institutions have a duty to take reasonable steps to encourage applicants to disclose this information, which helps Inverness College to provide more support or make adjustments.

Who has access to Equalities data and how is it used?

Only Human Resources will have access to this data.  It is held confidentially and the information does not form part of the selection process in any way. We retain information for Statutory reporting purposes and this data is always anonymised.

The monitoring of data and any reports on the data are used when designing our policies or procedures in line with Equality legislation for the benefit of our staff and students, and also for those applying to work and/or study at the College.

Data Protection - Privacy Statement

Before starting your online application and inputting your personal details, you must read our privacy statement. This sets out the terms of use of the site and you must tick to confirm you have read the privacy statement and agree to the terms.

Only staff involved in the selection process will have access to the information contained on your application form.  All details will be held in the strictest confidence, stored on the Human Resources computer system and processed in compliance with the UK Data Protection Act 2018

Data Protection - How long will my details remain on record?

In compliance with the Data Protection Act, your details will remain on record for six months from the date you last applied for a vacancy unless otherwise stated. Four weeks before the end of the six month period you will be sent an email asking you to confirm if you would like your records deleted.  If you do not respond, then you will be prompted again two weeks later. After this period if you have not responded then your records will automatically be deleted.

You can update your consent at any time, by going into the Welcome Tab in your user account and under Data Protection choosing ‘remove’ or ‘extend’ consent.

Please note, if after six months you wish to apply for any future posts, and you have withdrawn your consent, then you will have to start from the beginning and enter all your personal information again on a fresh application form.

How will I be notified if I have been invited for interview?

If you are selected for interview, then you will be notified by email and your candidate portal will be updated.  Please ensure that you check your email account junk folder as your email provider may flag emails sent to you as suspected spam.

If you have applied off line then you will be contacted through the preferred method as detailed on your application to inform you of the outcome of your application.

I have been shortlisted but cannot attend the interview, can it be rescheduled?

Only in exceptional circumstances will your interview be changed.  In the first instance, you should contact the Recruitment Team on 01463 273210 as soon as possible to discuss this and the decision to move the interview will rest solely with the recruiting manager of the vacancy.

How can I withdraw my application

Once you have submitted your application you can withdraw from the process at any stage of your application.  You should sign into the candidate portal and then go into the ‘Applications’ Tab on the top right hand side of the screen.  Then click on ‘submitted applications’. On the application that you wish to withdraw click on the icon in the ‘withdraw’ section.

What happens after my application has been submitted?

When the application period for the advertised post has closed, all applications will be short listed against the Person Specification.  Where applicants’ information on their application evidences that they meet the criteria identified on the Person Specification, they will be invited for interview.

What can I expect at the interview process?

The elements of the selection process will vary, dependent upon the vacancy.  In all cases, short listed candidates will be invited for an interview.  In addition, where appropriate for the post, interviewees may be required to undertake a practical, written or group exercise, take a written or online assessment or deliver a presentation to the selection panel.

If you are invited to attend an interview you should ensure that you bring with you the originals of any educational certificates that you hold.  If after the selection process, we wish to make you a conditional offer then we will take up references, Disclosure Scotland checks and financial checks if appropriate.